Privacy Policy

Team Passos Jiu Jitsu (Team Passos) is committed to protecting your privacy. This privacy policy explains who we are, how we collect, share and use Personal Information, and how you can exercise your privacy rights.

About Us.

Team Passos Jiu Jitsu (Team Passos) is a Brazilian Jiu Jitsu academy and affiliation (the “Services”) operated by Tony Passos Jiu Jitsu, LLC, a company headquartered in the State of Virginia in the United States (“we,” “us,” and “Team Passos”). Find out more about our services on our website: https://teampassos.com/programs

This Privacy Policy applies to all websites and domains owned or operated by Team Passos and entities owned, controlled by or affiliated with Team Passos.

Key Terms

In this privacy policy, these terms have the following meanings:

Member” means any person or entity that is registered with us to use our Services.

Personal Information” means any information that identifies or can be used to identify a Member, a Contact, or a Visitor, directly or indirectly. Examples of Personal Information include, but are not limited to, first and last name, date of birth, email address, gender, occupation, or other demographic information.

Website(s)” means any website(s) we own and operate (such as www.teampassos.com) or any web pages, interactive features, applications, widgets, blogs, social networks, social network “tabs,” or other online, mobile, or wireless offerings that post a link to this privacy policy.

Visitor” means any person who visits any of our Websites.

you” and “your” means, depending on the context, either a Member or a Visitor

 Information we collect.

This section applies to the Personal Information we collect and process from a Member or potential Member through the provision of the Services. In this section, “you” and “your” refer to Members and potential Members.

(i) Information you provide to us: In the course of engaging with our Services, you may provide Personal Information about you and, if applicable, a family member such a child. To complete and record transactions, inform and serve you in connection with Team Passos activities and initiatives and better understand your needs and interests, Team Passos collects and uses appropriate personal information, having first obtained any required consents. For example, when you order products or services, request information, subscribe to marketing or support materials, or apply for a job at Team Passos, we will ask you to provide personal information to complete these transactions and properly record and manage that relationship with you. Personal information is provided to us when you fill out the contact page and free trial sections on our website, when you send us an email or communicate with us in any other way.  By providing information about a minor child you are affirming you have the right to disclose this information as the minor child’s parent or legal guardian.

By giving us this information, you agree to this information being collected, used and disclosed as described in this privacy policy.

The types of personal information you provide to us may include:

  • Registration information: When you register as a Member or try a Jiu Jitsu class or event, you will be asked to provide basic information such as your name, address, telephone number and email address.
  • Billing and communications information: If you purchase our Services, you may also need to provide us with payment and billing information, such as your credit card number and billing address. Team Passos will maintain a record of your billing transactions and purchases, and any communications and responses.
  • Website comments: When visitors leave comments on the site’s blog articles we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection. An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

(ii) Information we collect automatically: When you visit our Website(s), we may automatically collect certain information about your device and usage of the Services. We use cookies and other tracking technologies to collect some of this information.

This information may include:

  • Device information: We collect information about the device and applications you use to access the Services, such as if you used a desktop computer or mobile device, your IP address, and other information about your system and connection.
  • Website(s) usage data: We collect usage data about you whenever you interact with our Services, which may include the dates and times you access the Services and your browsing activities (such as what portions of the Services are used).

(iii) Information we collect from other sources: From time to time, we may obtain information about you, such as public databases and social media platforms.         

We do not collect any Personally Identifiable Information about you unless you voluntarily provide it to us. You provide certain Personally Identifiable Information to us when you:

(a) register for our services and register your e-mail address with us;

(b) enter sweepstakes or contests sponsored by us or one of our partners;

(c) sign up for special offers from selected third parties;

(d) send e-mail messages, submit forms or transmit other information by telephone or letter; or

(e) submit your credit card or other payment information when ordering and purchasing products and services on our site.

We may also collect information from you at other points on our site that state that such information is being collected.

In addition, we may also collect, or our third-party ad server and/or content server may collect, certain Non-Personally Identifiable Information. This information is ultimately stored in the form of store categories, and, in some cases, specific URLs. We use your IP address to diagnose problems with our servers and software, to administer our site and to gather demographic information. Our third-party ad servers will also provide us with summary, but not individual, reports that will tell us how many ads were presented and clicked upon at our site.

We will primarily use your Personally Identifiable Information to provide our services to you, as required by our agreements with you. We will also use Personally Identifiable Information to enhance the operation of our site, fill orders, improve our marketing and promotional efforts, statistically analyze site use, improve our product and service offerings, and customize our site’s content, layout, and services. We may use Personally Identifiable Information to deliver information to you and to contact you regarding administrative notices. We may also use Personally Identifiable Information to resolve disputes, troubleshoot problems and enforce our agreements with you, including our Site Terms of Use and this Privacy Policy.

When you use the Site, or make telephone calls to the Company, send e-mails, text messages, and other communications from your desktop, mobile device or land-based telephone to us, you are communicating with us electronically. You consent to receive communications from us electronically. We will communicate with you in a variety of ways, such as by e-mail, telephone, text, or by posting notices and messages on this site or through other services. You agree and consent that all agreements, notices, disclosures, and other communications that we provide to you electronically satisfy any legal requirement that such communications be in writing, and hereby consent to receiving such communications from the Company for purposes of all applicable laws, including without limitation 47 USC 227, et seq. (the Telephone Consumer Protection Act.)

In order to better provide you with our numerous services, we collect two types of information about our users: Personally Identifiable Information and Non-Personally Identifiable Information. Our primary goal in collecting information from you is to provide you with a smooth, efficient, and customized experience while using our site.

Personally Identifiable Information: This refers to information that lets us know the specifics of who you are. When you engage in certain activities on this site, such as registering for a membership, ordering a product or service, submitting content and/or posting content in discussion forums or other public areas, entering a contest or sweepstakes, filling out a survey, or sending us feedback, we may ask you to provide certain information about yourself by filling out and submitting an online form. It is completely optional for you to engage in these activities. If you elect to engage in these activities, however, we may ask that you provide us personal information, such as your first and last name, mailing address (including zip code), e-mail address, employer, job title and department, telephone and facsimile numbers, and other personal identifying information. When ordering products or services on the site, you may be asked to provide a credit card number. Depending upon the activity, some of the information we ask you to provide is identified as mandatory and some as voluntary. If you do not provide the mandatory data with respect to a particular activity, you will not be able to engage in that activity.

Non-Personally Identifiable Information: This refers to information that does not by itself identify a specific individual. We gather certain information about you based upon where you visit on our site in several ways. This information is compiled and analyzed on both a personal and an aggregated basis. This information may include the Web site’s Uniform Resource Locator (“URL”) that you just came from, which URL you go to next, what browser you are using, and your Internet Protocol (“IP”) address. A URL is the global address of documents and other resources on the World Wide Web. An IP address is an identifier for a computer or device on a Transmission Control Protocol/Internet Protocol (“TCP/IP”) network, such as the World Wide Web. Networks like the Web use the TCP/IP protocol to route information based on the IP address of the destination. In other words, an IP address is a number that is automatically assigned to your computer whenever you are surfing the web, allowing web servers to locate and identify your computer. Computers require IP addresses in order for users to communicate on the Internet.

How your information is used.

The information Team Passos collects to understand your needs and interests helps us deliver a consistent and personalized experience.

For example, Team Passos may use your information to:

  • assist you in completing the scheduling of a Jiu Jitsu class, membership transaction or merchandise order
  • notify you of changes or improvement to our services
  • process a grant or job application
  • send you communications which you have consented to, including newsletters and information about campaigns, new services or initiatives and promotions of our goods and services
  • provide service and support
  • administer your account
  • to carry out our obligations arising from any contracts entered into with you
  • to comply with applicable data protection laws, including filing personal data breach reports with appropriate supervisory authorities or for other purposes disclosed to you at the time we collect your information, or pursuant to your consent, if applicable. For instance, a testimonial posted on a Team Passos website is only posted with the express permission of the individual or organization who provided it.
  • To communicate with you about your account and provide customer support. For example to membership details, billing and to collect money owed to us by you. This includes sending you emails, invoices, receipts, notices of delinquency, and alerting you if we need a different credit card number. We use third parties for secure credit card transaction processing, and those third parties collect billing information to process your orders and credit card payments.
  • To send you system alert messages. For example, we may inform you about temporary or permanent changes to our Services, such as planned outages, or send you account, security or compliance notifications, such as new features, version updates, releases, abuse warnings, and changes to this privacy policy.
  • To meet legal requirements, including complying with court orders, valid discovery requests, valid subpoenas, and other appropriate legal mechanisms.
  • To provide information to representatives and advisors, including attorneys and accountants, to help us comply with legal, accounting, or security requirements.
  • To prosecute and defend a court, arbitration, or similar legal proceeding.
  • To respond to lawful requests by public authorities, including to meet national security or law enforcement requirements.
  • Other purposes. To carry out other legitimate business purposes, as well as other lawful purposes about which we will notify you.

 

Other Data Protection Rights

You may have the following data protection rights:

We may, from time to time, send you e-mail regarding our products and services. Team Passos will send you these direct mailings and only if you indicated that you do not object to these offers. If you do not want to receive such mailings, simply tell us when you give us your personal information. Or, at any time you can easily edit your account information to no longer receive such offers and mailings.

  • To access, correct, update or request deletion of Personal Information. Team Passos will give you the opportunity to choose your privacy preferences regarding the communications we send. You can update your choices or stop us sending you these communications at any time by contacting us on info@teampassos.com.
  • Opt-Out Members and Visitors who have opted in to our marketing emails can opt out of receiving marketing emails from us at any time by clicking the “unsubscribe” link at the bottom of our marketing messages or emailing us directly at info@teampassos.com. Please be aware that when you opt out of receiving certain subscription communications, it may affect the services you have chosen to receive from us.
  • You may update/change any of your Personally Identifiable Information associated with your account by emailing us at info@teampassos.com, or calling us at 571-457-6038, or writing to us at:

Team Passos Jiu Jitsu, LLC
22446 DAVIS DRIVE, SUITE 153
STERLING, VA 20165

Please include your name, address, and/or e-mail address when you contact us.

We encourage you to promptly update your Personally Identifiable Information if it changes. You may ask to have the information on your account deleted or removed; however, because we keep track of past transactions, you cannot delete information associated with past transactions on this site. In addition, it may be impossible to completely delete your information without some residual information because of backups.

We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection law. We may ask you to verify your identity in order to help us respond efficiently to your request. If we receive a request from one of your Contacts, we will either direct the Contact to reach out to you, or, if appropriate, we may respond directly to their request.

With whom do we share your information?

We do not sell, trade, or rent your Personally Identifiable Information to others. We do provide some of our services through contractual arrangements with affiliates, services providers, partners and other third parties. In order to most efficiently serve you, credit card transactions and order fulfillment are handled by established third party banking, processing agents and distribution institutions. They receive the information needed to verify and authorize your credit card or other payment information and to process the services provided to you.

We may also provide Non-Personally Identifiable Information about our customers’ sales, traffic patterns, and related site information to third party advertisers, but these statistics do not include any Personally Identifiable Information.

Information we share.

We do not share personal information with companies, organizations and individuals outside of Team Passos unless one of the following circumstances apply:

With your consent

  • We will share personal information with companies, organizations or individuals outside of Team Passos when we have your consent to do so.

For external processing

  • We provide personal information to our affiliates or other trusted businesses or persons to process it for us, based on our instructions and in compliance with our Privacy Policy and any other appropriate confidentiality and security measures.

For legal reasons

  • Occasionally we may be required by law enforcement or judicial authorities to provide Personally Identifiable Information to the appropriate governmental authorities. We will disclose Personally Identifiable Information upon receipt of a court order, subpoena, or to cooperate with a law enforcement investigation. We fully cooperate with law enforcement agencies in identifying those who use our services for illegal activities. We reserve the right to report to law enforcement agencies any activities that we in good faith believe to be unlawful.
  • We will share personal information with companies, organizations or individuals outside of Team Passos if we have a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:
    • meet any applicable law, regulation, legal process or enforceable governmental request.
    • respond to duly authorized information requests of police and governmental authorities
    • comply with any applicable law, regulation, legal process or enforceable governmental request.
    • enforce applicable Terms of Service, including investigation of potential violations.
    • help prevent fraud or to enforce or protect the rights and properties of Team Passos or entities owned, controlled by or affiliated with Team Passos
    • protect the personal safety of Team Passos employees, staff, contractors or other third parties on property occupied by Team Passos or
    • to protect your safety or the safety of others.

We may use the Personal Information we collect or receive about you for our legitimate business interests, including:

  • To meet legal requirements, including complying with court orders, valid discovery requests, valid subpoenas, and other appropriate legal mechanisms.
  • To prosecute and defend a court, arbitration, or similar legal proceeding.
  • To respond to lawful requests by public authorities, including to meet national security or law enforcement requirements.
  • Other purposes. To carry out other legitimate business purposes, as well as other lawful purposes.

 

Automatic Data Collection Tools.

In addition to the information you provide, Team Passos may also collect information during your visit to our website through our Automatic Data Collection Tools, which include Web beacons, cookies, embedded Web links, and other commonly used information gathering tools. These tools collect certain standard information that your browser sends to our website such as your browser type and language, access times and the address of the website from which you arrived at our website(s).

The Team Passos website(s) operates social media features, such as the Facebook button and widgets like “Share this button” or interactive mini-programs. These features may collect your IP address or which pages you visit on our site, and may set a cookie to enable the feature to function properly. Social media features and widgets are either hosted by a third party or hosted directly on our site. Your interactions with these features are governed by the privacy policy of the company providing it.

On occasion, Team Passos may provide you the opportunity to participate in contests or surveys on our site. If you participate, we will request certain personal information from you. Participation in these surveys or contests is completely voluntary and you therefore have a choice whether or not to disclose this information. The requested information typically includes contact information (such as name and shipping address), and demographic information (such as your post code or zip code).

 

Service Providers

We may employ third party companies and individuals to facilitate our Service (“Service Providers”), to provide the Service on our behalf, to perform Service-related services or to assist us in analyzing how our Service is used.

These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

We may use third-party Service Providers to monitor and analyze the use of our Service.

  • Google Analytics

Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network.

You can opt-out of having made your activity on the Service available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js, and dc.js) from sharing information with Google Analytics about visits activity.

For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: https://policies.google.com/privacy?hl=en

Keeping your personal information secure.

Team Passos takes seriously the trust you place in us. We follow generally accepted industry standards to protect the personal information you submit to a Team Passos website. To prevent unauthorized access or disclosure, to maintain data accuracy, and to ensure the appropriate use of the information Team Passos utilizes appropriate physical, technical, and administrative procedures to safeguard the information we collect.

We use Secure Sockets Layer (SSL) encryption when collecting or transferring sensitive information such as credit card information. SSL encryption is designed to make the information unreadable by anyone but us. This security measure is working when you see the symbol of either an unbroken key or a closed lock (depending on your browser) at the top or bottom of your browser window.

As part of real-time payment processing, Team Passos subscribes to a fraud management service. This service gives you and Team Passos an extra level of security to guard against credit card fraud and to protect your financial data.

Legal basis for processing personal data.

Team Passos ensures that personal data is limited to what is adequate, relevant and necessary in relation to the purposes for which it is processed.

All data is processed by Team Passos on one of the following lawful bases – consent, contract, legal obligation, vital interests, public task or legitimate interests. Where your consent is relied upon as a lawful basis for processing data, evidence of opt-in consent shall be kept with your personal data.

 

Data Retention.

Team Passos only keeps membership data as long as is reasonable and necessary for the relevant activity or service.

If you leave a comment on the blog articles of the site, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

Your data access and rights.

Team Passos strives to keep your personal information accurately recorded. We have implemented technology, management processes, and policies to help maintain data accuracy. Team Passos provides you with reasonable access to the personal information you have provided and the ability to review and correct it. To protect your privacy and security, we will also take reasonable steps to verify your identity, such as requiring identification, before granting access to your data.

If at any point you believe the information we process on you is incorrect you can request to see this information and have it corrected or deleted. If there are any discrepancies in the information we provide, please let us know as soon as possible and we will correct them.

It is important for you to be aware of the various rights you have in respect of the personal information we hold about you. These rights include

  • The right to request access to the personal information held about you.
  • The right to restrict the processing of personal data.
  • The right to object to the processing of your personal data.
  • The right to withdraw your consent at any time.
  • The right to rectify or erase the data held about you.

 If you wish to exercise any of these rights or make a complaint on how we have handled your personal data, you can do so by emailing us at info@teampassos.com.

 

Policy Standards.  

Team Passos adheres to the U.S. safe harbor privacy principles of Notice, Choice, Onward Transfer, Security, Data Integrity, Access and Enforcement.

 

Updating Information.  

Team Passos processes personally identifiable information only for the purposes for which it was collected and in accordance with this Policy or any applicable service-specific privacy notice. We review our data collection, storage and processing practices to ensure that we only collect, store and process the personally identifiable information needed to provide or improve our products and services. We take reasonable steps to ensure that the personally identifiable information we process is accurate, complete, and current, but we depend on our users to update or correct their personally identifiable information whenever necessary.

 

Links to third party websites.

The Team Passos website may provide links to third party websites for your convenience and information. Team Passos is not responsible for the privacy practices or the content of such websites. Team Passos does not control those sites or their privacy practices, which may differ from this Privacy Policy. Team Passos does not endorse or make any representations about third party websites. Personal data you choose to provide to or that is collected by these third parties is not covered by this Privacy Policy. Please review the privacy policy of any organization before submitting your personal information to it.

 

Notification of Changes.  

From time to time we may make changes to our Privacy Policy.  If we make changes, we will post them on the Website so users will always understand what information we collect, how we use it, and when we may disclose it.  A user is bound by any changes to the policy when she or he uses the Website after those changes have been posted. If, however, we are going to use personally identifiable information in a manner materially different from that stated at the time of collection we will post a notice on our Website for 30 days.

 

Children’s privacy.  

The Website is directed at an adult market and is intended for use by adults only. Team Passos does not knowingly collect personally identifiable information from anyone under 13, nor do we allow children under 13 to participate on the Website without prior verified parental consent.  

Any person who provides information to us represents that they are thirteen (13) years of age or older. We encourage parents and guardians to take an active role in their children’s online activities and interests.

Questions & Concerns.

If you have any questions or comments, or if you have a concern about the way in which we have handled any privacy matter, please use our contact form to send us a message. You may also contact us by postal mail or email at:

Tony Passos Jiu Jitsu, LLC
22446 Davis Drive, Suite 153
Sterling, VA 20165

 

Last Updated: June 26, 2020